Thoughts on scaling a business

I just learned that our 125th employee is starting tomorrow and that really made me stop and think about some of the things that helped us grow so fast (as well as some of the obstacles and roadblocks).

A few things that I think every business needs:

Team: No single person can scale to where we are, it takes a team of managers and visionaries. All of whom must have their own skills and talents, someone to pay the bills, negotiate the lines of credit, a lawyer to negotiate contracts, tech team to build the wild and crazy ideas that the marketing folks come up with, as well as a strong character to hold the whole ship together and chart a course. One of the major differences I see between lots of affiliate marketers and what we do is the existence of that team.

Focus: Our periods of the most rapid growth have been when we have focused on a specific objective. Launch this project, pursue this oportunity, fix this problem. Whereas when we get in phases where the team is working on lots of different project, our productivity suffers. With more people we can now cover more than a few projects at a time, but by my count I am working on 9 major projects right now, and none of them are getting the proper focus as if we only had 4 or 5. One of my shortterm goals is to put some of these on the backburner and get back to focusing on specific items.

Long Term View: My biggest problem with most affiliates is that they seem to have a flavor of the month - recently it has been Acai and Grants, in the past it has been ringtones or MFA sites or arbitrage etc. Sure these opportunities are lucrative and the cash spends just like everything else, but these are quick hits that often last only for a few months. One criteria in our decision making has always been how does this help grow the long term valuation of the business.

Scale and Scope: We do not put resources into projects that cannot scale, for us 6 figures a month is about the bare minimum we would accept, and then only on a developmental project. If a project does not have the potential to do at least that within 90 days, then we move on. Similarly with scope, we dont want to pioneer brand new business models or new projects that do not play on our core competencies. Just because I can build the next great iphone/twitter/facebook application does not mean I have any advantage there. We know we have an edge when it comes to analytics, testing, and paid search - so that is where we should be investing our time and effort.

Diversity: A few years back Google was something like 70% of our profit, with the other 30% pretty much Yahoo and all of the revenue coming from a very small number of suppliers. We made it a focus to get diversified, today Google is our 3rd largest marketing channel. We have signifcant revenue streams from multiple suppliers and we have back up customers for all of our major verticals. Still working on further diversifying, but eventually all middlemen get squeezed and so we have worked really hard not to be in the middle whenever possible.

Own the mission critical stuff: we have never considered outsourcing any of our tracking or analytics, we built it from the ground up to meet our needs. We dont outsource our creative or any of the key IT functions, it costs more to have them in house, but well worth them knowing our systems inside and out. The contrary is true as well - we could build a better email delivery system, or better call center etc, but we get 95% of what we need from a vendor without the fixed costs. Basically if it is proprietary and critical we build it otherwise we outsource. Also when we build, we duct tape it together first and then gold plate it later. Nothing ever ends up where it started on the whiteboard.

Perspective - of late I have been killing myself with busines travel and work. I am logged in 24/7 and was not taking time for myself or my sanity. I have a great team working for me and they can pretty much cover for me and make 95% of the decisions without my input and importantly they know when they are over their head. I am going to start stepping away and recharging my batteries more frequently. I am going to every continent other than Africa and Antartica in the next 4 months, so hopefully that will offer some perspective. In the past when I have stepped away, I have come back with a burst of creative energy. Letting go is never easy, but it is often necessary.

Kind of a random rambling post, but hopefully their are some nuggets in here.

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11 Responses to “Thoughts on scaling a business”

  1. Andrew Says:

    Post appreciated! I’ve been dealing with the same issues myself (although not quite at that 125 employee mark.)

  2. barack obama pictures Says:

    If you ever think about going to africa - and in that case kenya for safari.. hit me up on email or aim.
    I will have some dirty nasty tips on what , whom and what to avoid. Stuff you wont get from your hotel or trip advisor.
    Cheers man good shit.
    Nick. - nmwando

  3. Gab Goldenberg Says:

    You say ‘own the mission critical stuff’ … but where do you draw the line between mission critical and not? To me, creative vs email doesn’t seem like one is more/less mission critical… Also, WHY should you own the mission critical things?

  4. brian jump Says:

    Jesus H Christ you guys have it goin on. What AM wouldnt LOVE a tour of your operation. Just a gander at the tracking tools alone is enough to make one drool with envy.. A team of 125 working in harmony just makes the mind real with the scope and potential…
    I wonder if you solely market for yourselves or do PPC campaigns/SEM for others as well…

  5. Kev Says:

    Could you give some advice on what resources a one man affiliate show should use to learn how to scale into a proper company? Not talking about a company as large as yours but just a few owners and a couple employees running a business.

    How did you learn how to start and run your hedge fund? It seems like you got to know someone with experience to start running a real business. There is no step by step guide and going to SCORE meetings or talking to small biz owners doesn’t help much. Hiring just one employee must be a nightmare with all the paperwork, legalities, special insurance, and whatever else you need to do to protect yourself and the company from that employee suing you.

    I currently have a single member LLC but I’m trying to transition to an entity that will provide complete liability protection. Just feel like I’m spending way to much time on figuring out how to properly setup and run a biz when I should be focusing on what I actually know how to do.

  6. anon Says:

    I look forward to that day where I can ruthlessly make decisions that make sense given our set of skills, $, and time - spent almost 3 years watching our company squander opportunities trying to make everyone happy and in the process, pleasing none. Not trying to sound like a jerk, because sales have gone up and up, but we’re climbing that ladder to a very short ceiling.

    It’s great that you’re sharing those moments on the “other side” of productivity.

  7. plunge Says:

    Great post; your blog is one of my favorite reads. Would love to see you post more as time permits.

  8. Smaxor Says:

    couldn’t have said it better myself. :)

  9. Shocking News Friday - Amber Alert, Frauds, and Diorex | ppc.bz Says:

    [...] but he posted 2 new things recently that should be mentioned just because that’s what we do. Scaling a business and Using Rebates for [...]

  10. Affiliate Marketing Blog Says:

    I am saying that Ling term view is very necessary same with the short term view cos it gives us the basis of having a success towards the business.

  11. Brilliances Says:

    Hey diorex! How do u keep your 125 staffers? What’s your turnover rate? I mean how do u keep your ppl from running their own campaigns in your same niches? How do u protect your secret spices?

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